The Capital Planning module utilizes the Asset Class dimension which is unique to Capital Planning. This dimension is critical to the categorization of your assets. In this blog, we will cover how you can add and manipulate this dimension.
Asset Class functions as a Smart List in the Capital Planning interface. This dimension is linked to multiple points of the module including the following drop-down menu under investments.
Asset class essentially determines which bucket your asset falls into. Some of the categories that currently reside within there are the “Vehicles”, “Buildings”, and “Furniture”.
Let’s say you are adding an asset that does not fit any of these categories, or perhaps you want to create new categories, this can in fact be done through the Dimension Editor. If we navigate to Asset Class within the Dimension Editor, and expand OCX_Total Fixed Assets, followed by OCX_Tangible Assets, we find the members you see below.
By simply adding or removing members, and then refreshing the database, you can easily manipulate what the Smart List pulls into the Capital Planning Module. Let’s say we want to be more specific so we will try adding a member called “Trucks” and another called “Cars”, and then remove “Vehicle”.
As you can see above, “Vehicle” no longer exists, but we do have two new members called “Trucks” and “Cars”.
If we return to the Capital Planning module, we can see that these new members have been added to our Smart List and can now be accessed from the drop-down menu:
While this can be extremely helpful in creating new categories for your Smart Lists, be careful not to move the existing members. Doing so will effectively cause you to lose the saved assets you have already planned. This could mean the need to reload your last backup, or if you don’t have one, the need to do some major rework to re-input these assets.
Another important restriction to keep in mind is that you cannot input parent members above the members in the current Smart List. For example, we cannot group Cars, and Trucks under Vehicles. We would lose all our work, and even if we had done this initially before adding any assets, an error occurs preventing us from adding any new assets beneath any of these members. In other words, the hierarchy below members such as OCX_Intangible Assets must be flat, with all of its children being 0 Level members.
When adding these additional members to the hierarchy, you may find it tedious to use the Dimension Editor to complete these changes. Depending on the number of members you want to add, it may be more logical to use Data Management, Smart View, or the metadata import functionality found in the Application overview to load these changes. You would go about completing these changes as you would to any other dimension.